By-laws of Kalloch Family Reunion Association

1. The Kalloch Family Reunion Association (KFRA) exists to promote fellowship, friendship, and genealogical research among the descendants of Finley Kalloch and his wife Mary Young Kalloch, settlers of Warren in the District of Maine (1735). We do this to honor and keep alive the memory of those who have gone before and to encourage those who come after us.
   
   The KFRA accomplishes these goals through:
   

   • its annual meeting, which is held in Knox County, Maine, each August;
   • maintenance of a membership and contact list comprising all descendants of Finley and Mary Kalloch and their descendants’ spouses who wish to be included;
   • maintenance of the Kalloch Family Reunion Association website at www.kalloch.org;
   • maintenance and expansion through research of the Kalloch Family Genealogy, made freely available on the Kalloch Family Reunion Association website, and printed at regular intervals for the historian;
   • an annual newsletter, which is distributed via either paper or electronic media;
   • other projects as appropriate, which promote fellowship and research, including, but not limited to, repair of family gravestones, granting of scholarships to descendants of Finley and Mary, and paying researchers; all such projects must be approved by the membership at the Annual Meeting and are contingent upon funds being available at the time.
   

2. Membership is open to all descendants of Finley and Mary Kalloch and their descendants’ spouses, regardless of race, color, religion, gender, or sexual orientation.
   
   
3. Attendees of the Annual Meeting are assessed a modest fee above and beyond the known costs of the gathering, such as location rental, food, entertainment, educational speaker, and incidentals, to help underwrite the organization’s expenses. The exact amount shall depend on the overall cost of the event in a given year. It shall be agreed upon by the officers of the KFRA. In addition, the Kalloch Coffee Pot shall be passed to collect donations during the event. Donations are also solicited for KFRA projects, as agreed upon by the membership. Donations to the KFRA are not deductible as charitable contributions on the donors’ federal income tax returns.
   
   
4. No individual shall benefit financially from the monies assessed or donated. They shall be used to underwrite the activities of the organization, primarily the production and mailing (where necessary) of the newsletter, and the maintenance and updating of the website. They may be used for hardware, software, printing, postage, research fees, or other such expenses as may legitimately arise in the course of fulfilling KFRA goals. The KFRA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article First hereof. No substantial part of the activities of the KFRA shall attempt to influence legislation. The Association shall not participate in any candidate’s campaign for public office. Notwithstanding any other provision of these articles, the KFRA shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this association.
   
   
5.  The officers of the KFRA shall be duly elected by the attendees of the Annual Meeting. They shall consist of a President, Vice President(s), Treasurer, Recording Secretary, Corresponding Secretary, Registrar, Chaplain, Historian(s), and Web Master. A Nominating Committee of three shall be appointed by the President before each Annual Meeting. The Committee shall be charged with compiling a proposed slate of candidates who have agreed to serve in each of the officer positions. One person may serve in more than one capacity if they are willing; for instance, the Treasurer may also be the Registrar, etc. Further nominations will be allowed from the floor during the Annual Meeting. The officers shall serve for a term of one year. They shall do so without remuneration. One of the responsibilities of the President shall be the appointment of the Newsletter Editor. The Editor may be one of the officers or may be drawn from the overall membership.
   
   
6. The Historian(s) shall be responsible for the care and maintenance of the physical archival holdings (notebooks, photos, memorabilia) relating to the Kalloch Family. They shall work closely with the Web Master to maintain the KFRA website in as current a state as is practicable.
   
   
7.  Changes to these by-laws must be proposed to the entire membership via enclosure with the newsletter, or special mailing, by either postal or electronic means (based upon how the newsletter is being sent to the membership at the time). This must be sent out at least one month ahead of the Annual Meeting. The vote will be taken at the Annual Meeting and will require a two-thirds majority to pass.
   
   
8. In the event that the officers and membership of the KFRA conclude, at the Annual Meeting, that the maintenance of the current program of activities is no longer desired or no longer feasible, the entire membership shall be polled, via U.S. Mail or email (or whatever the then-current most effective means of group-wide communication shall be). They shall be offered a choice between either reconstituting as a primarily or solely on-line community or complete disbandment of the association.

• If the membership chooses to reconstitute primarily as an online community, an officer structure shall remain; it may be streamlined or expanded to suit the needs of the association in fulfilling the ongoing goals of fellowship, friendship, and promotion of genealogical research among the Kalloch descendants. The vote and the Annual Meeting shall be replaced by an online or mail polling of the membership. Likewise, production of a formal newsletter might be continued, with or without a hard copy mailing. Such decisions would require a vote of the membership during the annual polling.

• If the membership chooses the complete dissolution of the organization, the Web Master serving at the time shall be tasked with placing the KFRA website with one of the ongoing online genealogy clearinghouse sites. The final serving board of officers must approve this placement. Likewise, the Historian serving at the time shall be tasked with placing the genealogical research materials, notebooks, pictures, and memorabilia with one of the following repositories:

• The Maine State Library in Augusta
• The Maine Historical Society in Portland
• OR the New England Historic Genealogical Society in Boston



The final decision as to placement shall be based upon the best understanding obtainable as to the stability of funding and longevity of the repository. The final serving board of officers must approve this placement. Any remaining funds left after the placement of the web site would accompany the physical materials to help defray the cost of their intake and continued maintenance.


This document is also available in Word doc format: KFRA_Bylaws.doc